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Printable Form 941 (PR) Hayward California: What You Should Know
En. Code Sec. 6254 (1) (q)) gives state agencies or units authority to release a resident's records when it is in the best interest of the public.  1. An agency, subdivision of an agency or an officer or employee thereof may release records to the person making the request only after satisfying the following requirements, and only to the extent necessary to accomplish the stated purpose of the request: 2. Within a reasonable time after the request, the agency, subdivision, officer or employee shall provide the requester with a written statement of its basis for releasing the records. The statement shall include, without limitation, the justification for release of the records. The statement shall be given in the plain language of the request and shall be provided in a language in which the reasonable person would understand. 3. Records sought must generally be maintained by one or more units of a government agency, subdivision or other entity or subdivision that exercises governmental authority, except that, in accordance with section 6254.5 of our Code, it shall be the duty of a government agency to provide the requester with a written statement of its reason for withholding particular records from release pursuant to the request. The statement shall be given in the plain language of the request and shall be provided in a language in which the reasonable person would understand. 3. Where a government agency has unreasonably withheld or disclosed the requested records, including records that have been provided to, and provided access to, a public records exemption, it may notify the person who made the request of its intent to withhold or disclose those records, together with a brief description of the exemption. Upon request the agency shall state on the record its reasons for withholding the records and any other documents that it believes will be releasable as a result of the disclosure. 4. A “public records exemption” is an exemption provided in section 6254.5, subdivision 5 of the Code of Civil Procedure, that protects information of general applicability regarding the preparation or use of public records; the operation of a government; the existence of a public purpose; the identity of a public official; or the conduct of a governmental or public agency. 4. A person to whom a government agency makes a records' disclosure pursuant to paragraph 2 of subdivision 3.2 (j), paragraph 3.2(b) or (c) of subdivision 6.4 (j) or section 6254.
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